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Full Parish Council Meeting – Sept 2018

Wheaton Aston Village Hall.

Agenda

You are here by summoned to attend a meeting of Lapley, Stretton and Wheaton Aston Parish Council, which will be held on Thursday 6th September 2018 at 7.30pm Wheaton Aston Village Hall.

The Council, members of the public and the press may record/film/photograph or broadcast this meeting when the public and the press are not lawfully excluded. Any member of the public who attends a meeting and objects to being filmed should advise the Parish Council Manager (in advance) who will instruct that they are not included in the filming.

In order to comply with the Data Protection Act 1998, all persons attending this meeting are hereby notified that this meeting will be tape-recorded by the Parish Council.  The purpose of taping is that recordings act as an aide-memoire to assist the Parish Council Clerk in the compilation of minutes.

Please ensure that all mobile phones are switched to silent during the Parish Council meeting.

Public Forum

  • Democratic  thirty minute period/public discussion time: From 7.30pm residents  are invited to give their views to  the Parish Council on items on this agenda  or raise issues for future consideration at the discretion of the Chairman. Members of the public may not take part in the Parish Council meeting itself. (standing order 3 f)

No member of the public may speak for more than five minutes (standing order 3g)

  1. Apologies                                                                                                                              -decision                 

To receive and accept  apologies.                                                   

  1. Vice-Chairman election -decision 
  2. Declarations of interest and dispensations                                                                   -information

To receive declarations of interest and consider dispensation requests & Code of Conduct.       –

The only way in which a Councillor can speak about business in which they have an interest is if they have been granted a dispensation by their council. A request for a dispensation has to be made in writing to the Clerk (in advance of the meeting) and to be granted by decision of the Council.

  1. Signing of the minutes                                                                                                  -decision                                                                 

To approve and sign the minutes of the meeting of 6th July  2018

  1.   Clerks report                                                                                                                 -information

To receive report from the Parish Clerk

  1. Policing matters                                                                                                             -information

           To receive the report from the County Council

  1.  District report                                                                                                                 -information

To receive the report from the District Council.                                                   –decision

  1. County report .                                                            –information

To receive the report from the County Council

  1. Financial matters -decision

To consider financial matters including:

  1. To receive the Financial Comparison to 31st August 2018
  2. To receive the Financial Summary to 31st August 2018
  3. To approve the expenditure for July and August 2018
  4. To note payments/decisions made under delegated powers
  5. Planning recommendations             -decision

To consider planning matters including

  1. planning application 18/00392/REM 18/00167/FUL
  2. Applications received after papers have been issued
  3. List of planning decisions received since last meeting
  4. Enforcement cases-
  5. To note responses sent under delegated powers-18/00392/Rem- comments sent to advise no objections, however the Pc would like the 30mph boundary moving further along Ivetesy Road

 

80.Trustee request                                                                                                                                  -decision

To consider the request from Brewood Voluntary Car Charity

  1. Edge –decision

To  consider the cost of renewal £482.64 OR £333.60 ex planning

82.Birkenshaw Lane                                                                                                                 -decision

  • To receive an update
  • To consider the request to circulate information leaflets
  1. Gailey freight hub up date                   -information/decision
  • To receive and update
  • To consider the request to distribute information

84.World War Commemoration

To consider the purchase of a ‘shadow soldier’ £750.00 https://shop.therebutnotthere.org.uk/collections/all-products/products/lifesizetommy

  1. Litter -information

86.Policies                                                                                                                   -decision

To review and adopt the following policies/risk assessments:

  • Governance Framework (to be reviewed annually)
  • Standing Orders (to be reviewed at the Annual meeting)
  • Litter picker risk assessment (to be reviewed annually)
  • Christmas Switch on event risk assessment (to be reviewed annually)

(The following are to be reviewed every two years )

  • Equal Opportunities
  • Dignity at Work/bullying/Harassment
  • Grievance Procedure
  • Open Spaces Policy
  • Lone Working Policy
  • Health and Safety
  • Filming, Video, Photography and Audio recording policy
  • Media Policy
  • Disciplinary
  • Pension Policy Statements
  1. Working group reports: -decision
  • Christmas Lights
  • HR
  • Maintenance/forward planning and finance
  1. Lapley Green
  1. Training Courses

To confirm attendance for the following courses/events:

11.9.18 Local Councillor training course

8.11.18 VAT training Course SPCA

28.9.18 Parish Summit

  1. Insurance renewal

To consider the renewal with Inspire (Came and Co) for £1699.66 for one year or £1617.18 per year on a three year LTA

  1. Items for future

Councillors are respectfully reminded that this is not an opportunity for debate or decision     making.

  1. Date of next meeting: Thursday 6th September 2018 at 7.30pm at Lapley and Wheaton Aston    Village Hall

.PUBLIC BODIES (ADMISSION TO MEETINGS) ACT 1960

In pursuance of the powers contained in section 1 of the above act, I move that the press and public be now

excluded from the meeting on the grounds that the business about to be transacted is of a confidential nature

and that publicity will be prejudicial to the public interest

92. HMRC update

93.Banking signatures

Parish Council Clerk Mrs A Watson, 30 January 2020

Crime and Disorder Implications

Section 17 of the Crime and Disorder Act 1998 places a duty on local authorities to consider the crime and disorder implications when exercising its functions with due regard to the likely effect of the exercise of those functions  and to do all that is reasonably can to prevent crime and disorder in its area. Where relevant any decisions made at the Parish Council meeting have taken this duty of Care into consideration.

 

Minutes

Minutes of the Meeting of Lapley, Stretton & Wheaton Aston Parish Council held on Thursday 6th September 2018 at Lapley and Wheaton Aston Village Hall

 In Attendance:                

Cllr T Noblett                                    Wheaton Aston (Chairman)
Cllr M Griffiths                                  Lapley (Vice-Chairman)
Cllr Mrs B Cox                                    Wheaton Aston
Cllr Sue Whittingham                      Wheaton Aston
Cllr M Fox                                           Lapley
Cllr A Anderson                                 Stretton
Cllr P Elson                                        Wheaton Aston
Cllr P Timson                                     Wheaton Aston

Also in Attendance:       

Mrs A Watson                                   Parish Clerk

Cllr R Wright                                     Staffordshire District Council

A member of the press (part of the meeting)

Apologies:         

Cllr B Wells                                      Stretton (pre approved)
Cllr B Cox                                         Staffordshire District Counil
Cllr M Sutton                                   Staffordshire County Council
Cllr W Millington                            Wheaton Aston
Cllr Sharon Whittingham              Wheaton Aston

Absent:     

Public forum – No members of the public were present. 

Standing orders were imposed at 7:30pm

  1. To consider apologies

Apologies and reasons of absence were accepted from Cllr B Wells, Cllr Sutton, Cllr Millington, Cllr Whittingham and Cllr Cox 

  1. Election of Vice-chairman

Resolved: Cllr Fox act as Vice-chair for the October  meeting 

  1. Declaration of Interest/Dispensation

Cllr Fox declared an interest in item 88 Lapley Green, Cllr Fox is to remain present and not comment 

  1. Signing of the minutes

The minutes of the Parish Council meeting held on 6th July  2018 were signed as a true and correct copy. 

  1. Clerks Report

September 2018

Information

Complaint received from Parishioner regarding bramble from Broadholes play park over hanging her garden.  Village Orderly has cut them back.

Footpath 7 between Pinfold Lane and Broadholes Lane has been cleared by SCC Rights of Way. Resident who complained about the footpath has confirmed they are very happy with the work that has been done. Thanks passed onto Rights of Way.

Fly Tipping on Marston Field (2 loungers) moved by the Village Orderly to the bin for Street scene to collect.

Queried with BT if pole W11 can be removed from Lapley Green and the service diverted direct to pole W9, this will cost £297 to survey, removal costs are additional.

Structural test completed on columns for use of xmas lighting, SSC have been asked to remove the shrubbery

12.8.17 Reports of vandalism at Broadholes Lane play area, requested that the area is closed at 6pm latest

 

Reports of a large amount of litter in the field adjacent to Marston field opening , including gas canisters, has been reported and believed to have come from Marston Field. Village Orderly has removed and PCSO’s alerted

Damage to the Marston field entrance , PCSO’s have been asked to  increase patrols in the area

Resident has cleaned up a large amount of gas canisters. The police have been informed and requested to patrol Marston Field

Microshade have fully compensated the pc for additional hours for the clerk to recover lost work due to an IT failure

The Audit has been returned without further queries

Consultations

DEFRA Clean Air strategy 2018 closed 14th August 2018  https://consult.defra.gov.uk/environmental-quality/clean-air-strategy-consultation/

Meetings/Events

7.8.18 Four Season Landscape

8.8.18 D Palmer Came and Co

14.8.18 Brewood Landscapes and Jack Moody Group

28.8.18 Bloomin’Gardens and Eden Co Lapley Green

28.9.18 Parish Summit

19/20.9.18 A Toplis HMRC work

Training/CPD

GDPR-ongoing

CILCA

11.9.18 Local councillor training course

8.17.18 VAT training Course SPCA

15.11.018 Staffs fire and recue conference

 

Items emailed to councillors

12.7.18 S Dores Lapley Green

12.7.18 SPCA news bulletin

17.7.18 SPCA local councillor training course

19.7.18 SPCA news bulletin

9.8.17 SPCA bulletin

26.8.18 Council roundup SSC

26.8.18 A Aston Grounds Maintenance update

26.8.18 SPCA VAT Course

26.8.18 Staffs Force and Rescue Conference

26.8.18 Planning ref 18/00167/FUL

26.8.18 Mazaars completed Audit

26.8.18 Came and Co Insurance renewal quote

26.8.18 D Gibbson WMI leaflet distribution request

30.8.18 SPCA Newsbulletin

Enforcement

18/00396/UNDEV

Use of devolved powers

Planning app 18/00392/Rem- comments sent to advise no objections, however the Pc would like the 30mph boundary moving further along Ivetesy Road

Play Inspection co appointed to complete inspections

Senwod appointed to install the fencing at Marston Field, grant has been received (as per email)

Afeb appointed to complete the ‘red’ tree works (as per email)

Decisions issued

18/00235/FUL – Granted Subject to conditions

18/00428/FUL – Granted Subject to conditions

 

Clerk advised that due to the vandalism incident on 5.9.18 to the new gates at Marston there is a strong possibility that SSC will install CCTV in the area , Council are in support of this.

 

Resolved to  report the issues with gas canisters to  Public Health                                                                             

Resolved to inform local schools and request that the issue is highlight

The Caspian Way road sign has not been repaired. Clerk to chase up

 

  1. Policing reports

No report available

Cllr Cox reported that there was an increase in crime during July

Recent incident in Green Hill Lane

Suspicious vans have been noted in the Parish

Noted wood pigeon shooting has increased

 

  1. District report

Urged to register for voting,

The recent report in the media about the Gailey Freight Hub suggested that the plans are passed, at this point this is incorrect. The current position is an acknowledgment that the application is reasonable.

Current work being undertaken on budgeting, parishes are urged to submit their precept requests on time.

 

  1. County report

No report available

  1. Financial matters
    1. Resolved to accept the Financial Comparison to 31st August
    2. Resolved to accept the Financial Summary to 31st August
    3. Resolved to approve the expenditure for July and August 2018
    4. Resolved to a note payments/decisions made under delegated powers (noted on the Clerk report)

 

  1. Planning Recommendations:
  2. a) Planning application 18/00392/REM – comments previously submitted: No objections, however the Pc would like the 30mph boundary moving further along Ivetesy Road.

Cllr Wright urged the PC to request the Section 106 money is to be used within the Parish, clerk to enquire with planning.

Planning application 18/00167/FUL- Resolved : The height is excessive and should be reduced, it is not in keeping with surrounding properties

Query raised regarding developments along the Canal Side. Councillor to forward the Clerk more details and Clerk will raise the issue with SSC planning department

  1. b) Planning application received after papers issued – None
  2. c) List of planning decisions received since the last meeting: Shown in the Clerks report (if any issued)
  3. d) Enforcement cases: Shown in the Clerks report (if any issued)
  4. e) Delegated responses sent: 18/00392/Rem- No objections, however the Pc would like the 30mph boundary moving further along Ivetesy Road 
  1. Trustee Request

Brewood Voluntary Car Scheme who service the Parish have requested trustees to sit on the board, resolved to advertise for drivers in the next addition of News and Views, Cllr Elson has volunteered to sit as a trustee.

  1. Edge

Resolved to continue the contract with Edge for accounting software for a further five years at a cost of £278.00. The planning aspect is to be removed.

82.Birkenshaw Lane

No new information to report

Clerk to contact Cllr Sutton for an update

 

83.Gailey Freight Hub update

Cllr Anderson advised the Council that the group are working on a case to be considered as an interested party, environment . health , highways railways will all form the report. A meeting is due 10.9.18 and an update will follow

As a resident Cllr Anderson has contacted the Rivers and Canal Trust as there are concerns about the damage being caused to drains from lorries and the impact that this will have on Stretton Aqueduct.

The A5 has been leafleted for feedback on traffic. This has resulted in interesting results.  The feedback has been sent to SCC, as a response to this a speed and volume survey is going to be carried out

SSC are objecting to the plans

A request has been received inviting the Parish Council to circulate information leaflets on the proposals and relevant  contact details. Information will be supplied by the action group (Stop the Gailey Freight Hub) and all parish councils in the collective group (Collective group of Parish Councils against the WMI) have received the request. Resolved to print and circulate leaflets to the parish

 

84.World War One Commemoration

Resolved to purchase a ‘Shadow Soldier’ for £750.00 from www.therebutnotthere.org.uk.  Councillor s are to consider the placement for the next meeting. Funding is to be sourced  from the reduction in insurance costs 

85.Litter

There as been an increase of litter on Marston Field and surrounding areas (including the adjacent farm land) PCSO’s have been advised and will be increasing patrols. Clerk advised that a request for a SSC CCTV camera has been submitted to cover the area. There has also been increasing vandalism

Request for a litter bin to be situated between the Village Hall and Hartley Arms, Clerk to request that SSC consider

  1. Policies

Resolved to accept the reviewed polices

  • Governance Framework (to be reviewed annually)
  • Standing Orders (to be reviewed at the Annual meeting)
  • Litter picker risk assessment (to be reviewed annually)
  • Christmas Switch on event risk assessment (to be reviewed annually)

(The following are to be reviewed every two years )

  • Equal Opportunities
  • Dignity at Work/bullying/Harassment
  • Grievance Procedure
  • Open Spaces Policy
  • Lone Working Policy
  • Health and Safety
  • Filming, Video, Photography and Audio recording policy
  • Media Policy
  • Disciplinary
  • Pension Policy Statements 
  1. Working group reports
  • Christmas Lights 18th September 7pm
  • HR – to be booked
  • Maintenance 19th September at 10am Village Hall

88. Lapley Green

Three companies have viewed the plans and will be submitting a tender, Bloomin’ Gardens. The Eden Company and Four Seasons. All tenders are due to be received mid September and presented to Council following

Resolved: to apply to register the land as a village green

Clerk has contacted BT to consider the removal of  a column that isn’t in use. BT have advised that they will charge £297 to assess. Resolved to request the column is assed for removal

 89.Training Courses

Resolved: Cllr Noblett, Cllr Millington , Cllr Cox and Clerk to attend

90.Insurance Renewal

Resolved to renew the insurance with Came and Co for £1617.18 per year in a three year LTA

(list of accounts received to date enclosed)

91. Items for future

Each councillor may use this opportunity to report on matters of information not included elsewhere on the agenda and to raise items for future agendas. Councillors are respectfully reminded that this is not an opportunity for debate or decision making. 

 

  1. Date of next meeting: 4th October 2018 at 7.30pm at Lapley and Wheaton Aston Village Hall

Meeting suspended 9.01 pm

 

Reconvened at 9.02pm

  1. CONFIDENTIAL AGENDA

PUBLIC BODIES (ADMISSION TO MEETINGS) ACT 1960

In pursuance of the powers contained in section 1 of the above act I move that

The Press and public be now excluded from the meeting on the grounds that

the business about to be transacted is of a confidential nature and that

publicity will be prejudicial to the interest of the public.

 

94.HMRC

An update was given

 

  1. HMRC

Banking signatures were confirmed as A Watson, K Daker, B Cox, P Elson and T Noblett

 

Meeting closed at 9.06  pm

 

 

Signed………………………………………….. Chairman……………………….

 

Council Attendance

 

X – Present

Ap – Apologies

A – Absent

Date Wheaton Aston Stretton Lapley Total Attendance
BJC Sue  W PE WM TN PT Sharron

W

 AA BW MF MG  
3/5/18 X Ap Ap X X X X Ap Ap X 6/10
7/6/18 Ap X X X X X X Ap Ap X 7/10
5/7/18 X X Ap X X Ap Ap Ap Ap X X 6/11
6/9/18 X X X Ap X X Ap X Ap X X 8/11
4/10/18
1/11/18
6/12/18
10/1/19
7/2/19
7/3/19
4/4/19

Lapley, Stretton & Wheaton Aston Parish Council

Expenditure transactions – payments approval list   Start of year 01/04/18

Tns  Ref                    Gross  Heading    Date          Details

120  fp75094730            £80.86                      18/09/18    Mrs Amy Watson – Expenses

121  fp43602730            £18.26                        18/09/18    Eastern Shires Purchasing Organisation – stationery

122  fp19767005              £7.43                        18/09/18     Mrs Karen Daker – Expenses – July

123  fp12690163              £7.88                         18/09/18     Mrs Karen Daker – Expenses – Sept

124  fp10715425        £1,617.18                         18/09/18     Came & Company – Insurance 2018-2019

125  fp37458424           £333.60                       18/09/18     Edge IT Systems Ltd – Annual Fee 2018-2019

126  fp37489101              £1.20                          18/09/18     Mrs. Alexa Davies – Expenses

127   fr14940008        £2,400.00                     18/09/18     Alan Cadman – Planting & watering of baskets, tubs  & planters

128  fp13109211            £88.68                         18/09/18      Microshade Business Consultants Ltd – monthly

129  fp36625726           £260.00                      18/09/18       South Staffordshire District Council – Monthly Office  Rent

130  fp87795797           £154.76                        18/09/18       South Staffordshire District Council – Printing of  Newsletter

131  fp89106433           £480.00                      18/09/18       Mazars LLP – External Audit 2017-2018

132  fp67609857        £1,451.40                       18/09/18        Bloomin Gardens & Landscapes Ltd – Monthy Invoice

133  fp95222713           £342.62                        18/09/18        Ricoh U K Limited – May18 to Jul18 Charges

137  fp75460957            £417.21                         18/09/18        HMRC – Sept Tax

140  fp80724415           £526.09                        18/09/18        Staffordshire County Council Superannuation Fund

142  DD180918e            £56.33                          18/09/18        EE – Monthly Mobile Charges – Sept

143   DD140918              £6.95                           18/09/18        Mainstream Digital Ltd. – Monthly Charges – Sept

144   fxcard2018              £3.96                          18/09/18        FairFx Pre Paid Card – Thank you card

145                                   £776.30                          19/09/18        There But Not There.Org.Uk – tommy soldier

Plus Confidential Staff Salaries