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Full Parish Council Meeting – December 2019

Agenda

Minutes

In Attendance:

Cllr T Noblett, Wheaton Aston (Chairman)

Cllr Sue Whittingham, Wheaton Aston

Cllr A Anderson, Stretton

Cllr W Millington, Wheaton Aston (Vice Chairman)

Cllr M Griffiths, Lapley

Cllr V Renfrew, Lapley

Cllr B Cross, Wheaton Aston

Cllr R Nelson, Wheaton Aston

Cllr M Smith, Wheaton Aston

Cllr V Jackson, Staffordshire District Council

Also in Attendance:

Mrs A Watson, Parish Clerk

PCSO Price

Apologies:

Cllr B Cox, Staffordshire District Council

Cllr S Whittingham, Wheaton Aston

Cllr M Sutton, Staffordshire County Council

Cllr E Dadd, Stretton

Absent:

 

7.30pm. Chairman imposed standing orders

Resolved to bring agenda item 104 forward and invited PCSO Price to present.

  1. To consider apologies

Apologies and reasons of absence were accepted from Cllr Cox, Cllr Whittingham, Cllr Sutton and Cllr Dadd

  1. Declaration of Interest/Dispensation

Cllr Sue Whittingham declared her role as a Community First Responder in relation to item 110

  1. Signing of the minutes

The minutes of the Meeting of the Parish Council held on 5th September 2019 were signed as a

true and correct copy. The (unsigned)  minutes of the Defibrillator Committee held on 14th October

2019 were noted for information.

103.Clerks Report

Information

17.10.19 – Fly tipping opposite Marston Field bottom field reported to SSC.

Planning app 19/00661/LUP approved (defib at Lapley Green phone kiosk)

Highways Ref: 4169531 – work on the gully on Long Street completed.

20.11.19 Fly tipping by Mottey Meadows entrance reported

20.11.19 Emergency road closure Garden Lane Stretton https://one.network/downloads/tm/emerg-ttro-road-closures-115564160-3195387.pdf

Maintenance

 

Consultation

Spatial Housing Strategy Public Consultation South Staffs Council closes 12.12.19

Cannock Chase Special Area of Conservation consultation ends 29.11.19

Meetings/Events

4.11.19 Defib meet at Stretton Lodge Nursery

7.11.19 Meeting with Cllr Dadd

12.11.19 Post office meet

14.11.19 View proposed council office

14.11.19 SGS to install software

SSC CEO meet

18.10.10 – 9.30am Defib meeting.

19.11.19 HR WG

19.11.19 Xmas WG

23.11.19 Xmas light switch on event

26.11.19 Budget- finance and maintenance WG meet

2.12.19 SPCS AGM- Stafford

Training/CPD

Accessibility- ongoing

GDPR- ongoing

Clerks updates received

Items emailed to councillors

23.10.19 SSC Spatial housing consultation

7.11.19 SPCA bulletin

11.11.19 Planning Application 19/00821/FUL

11.11.19+ SSC Purdah guidance

12.11.19 SCC Closed churchyard special report

14.11.19 SPCA news bulletin

14.11.19 SSC consultation on phone kiosks

21.11.19 SPCA Newsbuleetin

27.11.19 SSC Tree policy

27.11.19 Concerns on parking at Mill Lane

28.11.19 SPCA newsbulletin

 

Use of devolved powers

£938 vired from Election reserve to election general funds

£2000 vired from Long term project reserve to defibs

New budget heading created for CCTV, £8000 vired from Drainage reserve to CCTV budget

Afeb to reduce tree overhanging from Broadholes Lane

Resolved: Clerks report accepted

  1. Policing reports

Discussed at the beginning of the session

  1. District report

District councillors have been advised that councillors are expected to be more involved with Parish level.

Cllr Jackson has had many concerns raised regarding the post office closure. There is no further information to date.

  1. County report

Cllr Sutton has requested that Belhurst Lane is cleared for flooding , a timescale is not available at the moment

  1. Financial matters

Resolved:

  1. To approve October/November 2019 expenditure
  2. To accept the Financial Comparison to 30th November 2019
  3. To accept the Financial summary to 30th November 2019
  4. To note payments/decisions made under delegated powers
  5. Resolved a budget of £124,467 has been set with a precept request of £118,067 being requested from SSC. There has been a 0.19 % increase in the tax base, from 996.63-998.53 (2018/19 increase was 2.46%), which results in a precept request of 46% increase  with the average Band D tax paying £118.64 (£106.08 in 2019/20) A

number of new working reserves  have been set as presented in the budget

Projects this year are to include the purchase and location of additional   defibrillators in all three villages, the completion of the Lapley Green renovation project and registration as a Village Green, funding the CCTV at Marston Field, consider Climate Change, office move and buy in additional services from SSC

  • Quotes received from Ditton Services Village green / war memorial £20 x 20 times =£400
  • Area off Primrose £15 x 20 times = £300

Resolved to amend the contract with Ditton services to include these areas subject to SCC agreement

  1. Resolved to open an additional account with Unity Trust for working reserves only. Signatories are to be the same on both accounts
  1. Planning Recommendations:
  1. Planning application 19/00821/FUL- No objection
  2. One application received after papers sent 19/00846/LBC – No objection
  3. No enforcement cases to note
  4. No responses sent under delegated powers
  5. Spatial Housing Review

SSC have entered in to consultation regarding the Local Plan which has been brought forward due to a need to assist neighbouring counties with housing allocation. The preferred option of SSC is Option G. Wheaton Aston has been noted to be a tier 4 village with little housing growth allocated therefore additional housing needs is at a minimum in the Parish. Resolved to comment ‘LSWA PC support SSC with the preferred option of G however would like it noted that there is a need in the parish for affordable, smaller family starter homes and bungalows therefore the mix of housing needs to be considerate to the needs of the Parish’.

  1. Grant request

Resolved to offer £1000 to the CFRs in April 2020

  1. Wild Verges

Resolved to defer the resolution until the Maintenance Group can walk the area and consider

  1. Policies

Resolved to accept/adhere

  • Disciplinary Policy
  • Grievance Policy

Noted that Employee handbooks will be updated and reissue

  1. Update on office move/storage

A storage space at St Marys First School has been identified for PC owned goods, an agreement is currently been written and will be shared with council as soon as it is available. Approximate monthly rent is £80 (inc Vat)

It has been confirmed that the office will need move another office at SSC offices has been allocated to LSWA PC should it be required and is £268 PCM (Currently, this is subject to an annual increment)

Homeworking is to be investigated and presented at a future meeting

  1. Dog walk extension

A request has been received to increase the size of the dog walk area further into Marston Field . resolved to defer as the PC would like to speak with parishioners regarding this, pcm to request the parishioner attends the next meeting

  1. VE75 commemoration/celebration

The historical Association will be running an event in September 2020, PCM to contact organiser and ask if he can attend a meeting to advise of the event

Resolved to budget for a commemorative bench for Marston Field

  1. HGV accessibility issues at Mill Lane

Concerns have been raised about vehicular parking along Mill Lane. Currently delivery lorries for the Spar off load to the front of the shop and not the rear as they are unable to gain access due to the parked vehicles. There are not any restrictions in place in the area.

A resident has contacted the Parish Council seeking support to contact SCC and apply for parking restrictions on Mill Lane to enable lorry access to the rear of the shop.

There are not any designated parking spaces for the tenants above the shop

Parking issues are a  civil matter between tenants and property.

Cllr Sutton has offered to meet with residents to discuss further

Resolved no action at this point.

  1. Speeding issues:
  • No progress
  • Ivetsey Road. SID location plans have been submitted to SCC and waiting a response
  1. Working Group reports
  • Christmas Lights– meeting due January, TBC
  • Forward planning, maintenance and finance
  • Maintenance : Resolved :
  • Maintenance: Projects for 2020
  1. To purchase a VE75 memorial bench for Marston Field
  2. To finish installing defibrillators in the Parish
  3. Co-ordinate office move
  4. To consider climate change, create a plan and go paperless.
  5. To purchase Councillor tablets and relevant software
  6. To take on the maintenance of the Village Green, WA and land off Primrose Close from SSC
  7. Replace edging on the play equipment at Marston Field
  8. Accept quotation for required works on Playdale Equipment (£1140)

Current projects:

  1. Use existing topsoil to replace eroded area around bench by equipment (MF)
  2. Remove ‘leaf’ bench (MF) and concrete (to be replaced in 2020)
  3. Continue with play area repairs as required
  4. Cut back trees for better CCTV access
  5. Scheme of Management and Village Green registration for Lapley Green
  6. Defib installation
  7. SID installation
  8. Agenda Summons

Resolved that summons will be sent by email only

  1. Items for future

Each councillor may use this opportunity to report on matters of information not included elsewhere on the agenda and to raise items for future agendas. Councillors are respectfully reminded that this is not an opportunity for debate or decision making.

Birkenshaw Lane

Dog Walk extension

Broadholes Lane Play area

  1. Date of next meeting: 16th January 2020 at 7.30pm at Lapley and Wheaton Aston Village Hall
  1. CONFIDENTIAL AGENDA

PUBLIC BODIES (ADMISSION TO MEETINGS) ACT 1960

In pursuance of the powers contained in section 1 of the above act I move that

The Press and public be now excluded from the meeting on the grounds that

the business about to be transacted is of a confidential nature and that

publicity will be prejudicial to the interest of the public.

  1. HR

Scales confirmed:

  • VO Scale 3 with effect from April 2020
  • LP Scale 1
  • GK scale 1
  • AC Scale 10 with effect January 2020
  • PCM scale 27 with a mid year review

Payroll outsourcing, seeking quotes

 Meeting closed 9.10pm