Minutes of the Meeting of Lapley, Stretton & Wheaton Aston Parish Council held on Thursday 17^th January 2019 at Lapley and Wheaton Aston Village Hall

In Attendance:                      Cllr T Noblett                      Wheaton Aston (Chairman)

Cllr W Millington                Wheaton Aston

Cllr. M. Griffiths                  Lapley

Cllr M Fox                            Lapley  (Vice-Chairman)

Cllr P Timson                       Wheaton Aston

Cllr A Anderson                  Stretton

                                                    Cllr Sue Whittingham        Wheaton Aston

Cllr S Whittingham            Wheaton Aston

Also in Attendance:             Mrs A Watson                      Parish Clerk

                                                   A member of the press

PCSO Lloyd                          Staffordshire Police

Cllr R Wright                        South Staffordshire Council

Apologies:                         

Cllr P Elson                         Wheaton Aston

Cllr Mrs B Cox                     Wheaton Aston

Cllr M Sutton                       Staffordshire County Council

Cllr B Cox                              South Staffordshire Council

                              Cllr B Wells                          Stretton

Absent:

Public Forum

No public  in attendance

Standing Orders were imposed 7.30pm

155. To consider apologies

Apologies were received and accepted from Cllr Mr B Cox, Cllr Wells and Cllr M Sutton

156.Vice Chairman Election

Resolved Cllr Griffiths is to act as Vice Chairman for the February meeting, proposed by Cllr Millington and seconded by Cllr Noblett

157. Declaration of Interest/Dispensation

Cllr Sue Whittingham declared an pecuniary  interest in agenda item 171

158. Signing of the minutes

The minutes of the meeting of the Parish Council meeting held on 6 December 2018 were signed as a true and correct copy.

159. Clerks Report

Lapley, Stretton and Wheaton Aston

Parish Council

Clerks Report

January 2019

Information

Grounds maintenance spec sent to Dittons Services, Bloomin Gardens, SSC and Perennial Landscapes

for return by 11 Feb for three year contract starting April 2019

3.12.18 reported loose concrete around sign at Primrose Close play park to SSDC to repair.

4.12.18 – Concrete Slab on Primrose Close Play Area.  Email sent to Came and Company to check legal implications of covering over the slab. 8.1.19 work completed

8.1.19 Sign at Primrose playarea has been reported as missing

Over the Christmas break there have been a number of fires at  Marston Field, police are aware incident 3738/1/19

10.1.19 Moles at Marston Field reported

Consultations

https://www.sstaffs.gov.uk/doc/179763/name/70618-Locality%20Data%20Profile%202018%20DRAFT%20COPY.pdf/ Draft Locality Profile

yourstaffordshirecard@staffordshire.gov.uk

Meetings/Events

10.1.19 Lapley Green with Penk Arb

14.1.19 Stafford Contingency Officer

15.1.19 Police accountability forum

16.1.19 Maintenance meeting 9.30am

St Mary’s School 29^th January 10am

Electrical contractor

Training/CPD

GDPR-ongoing

CILCA

Items emailed to councillors

3.12.18 (Planning) Application 18/00880/FUL

5.12.18 H Marshall Police accountability forum

5.12.18 planning ref 18/00981/FUL

6.12.18 SPCA News bulletin

7.1.19 Planning ref 18/00392/REM

8.1.19 Planning ref 18/00945/FUL

10.1.19 SPCA newsbulletin

Enforcement –

Use of devolved powers

Planning ref 18/00392/FUL ‘no objection’

Decisions issued

160. Police Report

Parish council meeting crime report 

Public bodies can only disclose information if they have the power to do so. Section 115 of the Crime and Disorder Act provides a power to exchange information where disclosure is necessary to support the local Crime Reduction Strategy and Partnership in achieving the aims of the Crime and Disorder Reduction Strategy and objectives outlined within it.

The degree of disclosure that takes place must be proportionate and relevant to the level of social ill or criminality it is intended to counter or prevent.

The information is only to be processed in relation to crime and disorder purposes. Information will be handled in accordance with the Data Protection Act 1998, the Human Rights Act 1998 and any other relevant legislation governing disclosures and will ultimately be disposed of in a secure manner.

This Police Report covers the dates from 07/12/2018 – 17/01/2019.

Over this period of time there have been no crime trends to report or any burglaries or thefts that have taken place.

I’m happy to report that we have had no reported anti-social behaviour incidents involving youths within the parish. Although there have been a number of complaints on Facebook/social media sites regards youths causing issues off dirty lane next to the canal (these have not been reported to us).

Also speaking with the parish clerk we’re aware of the fires that have been set in Marston Road playing fields.

Local patrols will be monitoring these locations to identify any persons causing issues.

Pcso Lloyd & Price have Police Surgeries in place over the next month.

The following surgeries are…

23/01/2019: St Marys Church – 10:30hrs – 11:30hrs.

13/02/2019: St Marys Church – 10:30hrs – 11:30hrs

28/02/2019: Wheaton Aston Village Hall (parish & Police) 18:30hrs – 19:30hrs

PCSO Lloyd and PSCO Price monitor social media for concerns, these concerns need reporting to 101 or 999 in addition to social media. Without an official report these incidents not get logged. Police respond to what is called in

Due to numerous fires at Marston Field there has been an increase in patrols

A PC and PCSO joint surgery to be held on 28^th February 2019 at 6.30pm

Concerns raised about the safety of carers in the parish, police area aware of these issues

PCSO Lloyd left the meeting

161. District Report

Cllr  Brian Cox has been appointed as cabinet member

Budget is almost complete, awaiting final figures from the Government.

New benefits system- people who are currently  receiving Child benefit for more than two children will continue to do so.

162. County Report

No report

163. Financial matters
164. a) Resolved to accept the financial budget comparison to 9 January 2019
165. b) Resolved to accept the financial summary to 9 January 2018
166. c) Resolved to approve the expenditure for December2018/January 2019
167. d) Resolved to approve the payments noted under delegated powers as noted on the Clerks report
168. e) Resolved to accept the interim internal auditors report

164. Planning Recommendations: Resolved:
165. a) Planning application: 18/00945/ FUL- ‘No objections’
166. b) Planning application after papers sent
167. c) Planning decisions: None received
168. d) Enforcement Cases: None received
169. e) Delegated responses sent: 18/00392/REM- ‘No objections’

165. Working Group reports:

• Christmas Lights: meeting 19^th Feb 5pm
• HR: not required
• Maintenance/Forward Planning and Finance: Covered under agenda item 171

166. Event at Weston Park

Weston Park are due to hold a festival in July 2019. Cllr Anderson queried if the PC have received any information on scale, traffic plans etc , Parish Council have not had any involvement.   Clerk to contact and query                                                                                                             

167.CCTV installation                                                                                                                           

The Council considered installing CCTV Marston Field.  ASB has been particularly high. Currently SGS have been advising the PC. Following the recent Police Forum it was suggested that the PC contact SSC and purchase the equipment compatible with the SSC CCTV system, Clerk to investigate further and report back

168. Container application                         

Item deferred until a response has been received from alternative venues

169. Birkenshaw Lane                

No new information. Clerk has written to the Secretary of State (Environment and Rural Affairs) for support and is awaiting a response, MP Jeremy Lefroy has also contacted for a response.

170. Litter

Update from Cllr Anderson: concern have been raised about litter picking along the A5, recently this has been tackled, thanks to Street Clean, it is hoped that this is continued

171. Lapley Green

Cllr Sue Whittingham left the meeting

It has been difficult to obtain quotes to complete the works inclusively with several contractors declining to quote.

 Three inclusive quotes have been received and one partial:                                                                                                                            

• Afeb (tree work only) £5250 plus vat
• Penkridge Arboriculture £11,005 (plus vat)
• Four Seasons £17998.00
• The Eden Company £29950.00 (plus Vat)

All contractors were given the same specification and plan (as previously approved with the exception  of the central pine which will now be removed due to safety concerns) and asked to advise the PC on the best use of material/ tree removal and to quote as appropriate.

Penkridge Arboriculture did not quote to plant any trees (with the exception of the Christmas tree) or wild flowers due to the time of year in submitting the quote(January) whereas all other contractors did.

Resolved to appoint Penkridge Arborists for £11,005 plus vat and an additional £20% (£2201) for contingency based on the work as specified in the quote, subject to a signed Small Works Contract.

Additional work to be considered and completed once the work has been done:  tree planting, wild flower planting and the possible installation of a flag pole and installation of the notice board. These will be an agenda item when relevant.

Turnock LTD have sourced contractors to quote to install an electrical supply to the Christmas tree. Clerk is awaiting quote. Resolved to budget £1500 and devolve powers to the Clerk to appoint a contractor and complete the work ahead of the renovation work

Cllr Sue Whittingham returned to the meeting

172. Equal opportunity Policy

Resolved to accept the policy which has been updated during the Clerks CILCA training

173. Primrose Play Area Sign

Over the Christmas period the new play area sign (funded by Cllr M Sutton SCC) warning drivers to be

considerate of children playing has been removed. Clerk has been unable to locate it.

Resolved  Clerk to purchase a replacement, expected cost £150.00

174. Items for future

Community Speed Watch

Police forum update

Update freight hub

175. Date of next meeting

The next meeting will be Thursday 28 February 2019 at 7.30pm, Lapley and Wheaton Aston Village Hall.

6.30pm start for Pc and PCSO surgery

Meeting closed 8.30 pm