Parish council meeting - January 2019
Minutes of the Meeting of Lapley, Stretton & Wheaton Aston Parish Council held on Thursday 17th January 2019 at Lapley and Wheaton Aston Village Hall
In Attendance: Cllr T Noblett Wheaton Aston (Chairman)
Cllr W Millington Wheaton Aston
Cllr. M. Griffiths Lapley
Cllr M Fox Lapley (Vice-Chairman)
Cllr P Timson Wheaton Aston
Cllr A Anderson Stretton
Cllr Sue Whittingham Wheaton Aston
Cllr S Whittingham Wheaton Aston
Also in Attendance: Mrs A Watson Parish Clerk
A member of the press
PCSO Lloyd Staffordshire Police
Cllr R Wright South Staffordshire Council
Cllr P Elson Wheaton Aston
Cllr Mrs B Cox Wheaton Aston
Cllr M Sutton Staffordshire County Council
Cllr B Cox South Staffordshire Council
Cllr B Wells Stretton
No public in attendance
Standing Orders were imposed 7.30pm
- To consider apologies
Apologies were received and accepted from Cllr Mr B Cox, Cllr Wells and Cllr M Sutton
156.Vice Chairman Election
Resolved Cllr Griffiths is to act as Vice Chairman for the February meeting, proposed by Cllr Millington and seconded by Cllr Noblett
- Declaration of Interest/Dispensation
Cllr Sue Whittingham declared an pecuniary interest in agenda item 171
- Signing of the minutes
The minutes of the meeting of the Parish Council meeting held on 6 December 2018 were signed as a true and correct copy.
- Clerks Report
Lapley, Stretton and Wheaton Aston
Grounds maintenance spec sent to Dittons Services, Bloomin Gardens, SSC and Perennial Landscapes
for return by 11 Feb for three year contract starting April 2019
3.12.18 reported loose concrete around sign at Primrose Close play park to SSDC to repair.
4.12.18 – Concrete Slab on Primrose Close Play Area. Email sent to Came and Company to check legal implications of covering over the slab. 8.1.19 work completed
8.1.19 Sign at Primrose playarea has been reported as missing
Over the Christmas break there have been a number of fires at Marston Field, police are aware incident 3738/1/19
10.1.19 Moles at Marston Field reported
10.1.19 Lapley Green with Penk Arb
14.1.19 Stafford Contingency Officer
15.1.19 Police accountability forum
16.1.19 Maintenance meeting 9.30am
St Mary’s School 29th January 10am
Items emailed to councillors
3.12.18 (Planning) Application 18/00880/FUL
5.12.18 H Marshall Police accountability forum
5.12.18 planning ref 18/00981/FUL
6.12.18 SPCA News bulletin
7.1.19 Planning ref 18/00392/REM
8.1.19 Planning ref 18/00945/FUL
10.1.19 SPCA newsbulletin
Use of devolved powers
Planning ref 18/00392/FUL ‘no objection’
- Police Report
Parish council meeting crime report
Public bodies can only disclose information if they have the power to do so. Section 115 of the Crime and Disorder Act provides a power to exchange information where disclosure is necessary to support the local Crime Reduction Strategy and Partnership in achieving the aims of the Crime and Disorder Reduction Strategy and objectives outlined within it.
The degree of disclosure that takes place must be proportionate and relevant to the level of social ill or criminality it is intended to counter or prevent.
The information is only to be processed in relation to crime and disorder purposes. Information will be handled in accordance with the Data Protection Act 1998, the Human Rights Act 1998 and any other relevant legislation governing disclosures and will ultimately be disposed of in a secure manner.
This Police Report covers the dates from 07/12/2018 – 17/01/2019.
Over this period of time there have been no crime trends to report or any burglaries or thefts that have taken place.
I’m happy to report that we have had no reported anti-social behaviour incidents involving youths within the parish. Although there have been a number of complaints on Facebook/social media sites regards youths causing issues off dirty lane next to the canal (these have not been reported to us).
Also speaking with the parish clerk we’re aware of the fires that have been set in Marston Road playing fields.
Local patrols will be monitoring these locations to identify any persons causing issues.
Pcso Lloyd & Price have Police Surgeries in place over the next month.
The following surgeries are…
23/01/2019: St Marys Church – 10:30hrs – 11:30hrs.
13/02/2019: St Marys Church – 10:30hrs – 11:30hrs
28/02/2019: Wheaton Aston Village Hall (parish & Police) 18:30hrs – 19:30hrs
PCSO Lloyd and PSCO Price monitor social media for concerns, these concerns need reporting to 101 or 999 in addition to social media. Without an official report these incidents not get logged. Police respond to what is called in
Due to numerous fires at Marston Field there has been an increase in patrols
A PC and PCSO joint surgery to be held on 28th February 2019 at 6.30pm
Concerns raised about the safety of carers in the parish, police area aware of these issues
PCSO Lloyd left the meeting
- District Report
Cllr Brian Cox has been appointed as cabinet member
Budget is almost complete, awaiting final figures from the Government.
New benefits system- people who are currently receiving Child benefit for more than two children will continue to do so.
- County Report
- Financial matters
- a) Resolved to accept the financial budget comparison to 9 January 2019
- b) Resolved to accept the financial summary to 9 January 2018
- c) Resolved to approve the expenditure for December2018/January 2019
- d) Resolved to approve the payments noted under delegated powers as noted on the Clerks report
- e) Resolved to accept the interim internal auditors report
- Planning Recommendations: Resolved:
- a) Planning application: 18/00945/ FUL- ‘No objections’
- b) Planning application after papers sent
- c) Planning decisions: None received
- d) Enforcement Cases: None received
- e) Delegated responses sent: 18/00392/REM- ‘No objections’
- Working Group reports:
- Christmas Lights: meeting 19th Feb 5pm
- HR: not required
- Maintenance/Forward Planning and Finance: Covered under agenda item 171
- Event at Weston Park
Weston Park are due to hold a festival in July 2019. Cllr Anderson queried if the PC have received any information on scale, traffic plans etc , Parish Council have not had any involvement. Clerk to contact and query
The Council considered installing CCTV Marston Field. ASB has been particularly high. Currently SGS have been advising the PC. Following the recent Police Forum it was suggested that the PC contact SSC and purchase the equipment compatible with the SSC CCTV system, Clerk to investigate further and report back
- Container application
Item deferred until a response has been received from alternative venues
- Birkenshaw Lane
No new information. Clerk has written to the Secretary of State (Environment and Rural Affairs) for support and is awaiting a response, MP Jeremy Lefroy has also contacted for a response.
Update from Cllr Anderson: concern have been raised about litter picking along the A5, recently this has been tackled, thanks to Street Clean, it is hoped that this is continued
- Lapley Green
Cllr Sue Whittingham left the meeting
It has been difficult to obtain quotes to complete the works inclusively with several contractors declining to quote.
Three inclusive quotes have been received and one partial:
- Afeb (tree work only) £5250 plus vat
- Penkridge Arboriculture £11,005 (plus vat)
- Four Seasons £17998.00
- The Eden Company £29950.00 (plus Vat)
All contractors were given the same specification and plan (as previously approved with the exception of the central pine which will now be removed due to safety concerns) and asked to advise the PC on the best use of material/ tree removal and to quote as appropriate.
Penkridge Arboriculture did not quote to plant any trees (with the exception of the Christmas tree) or wild flowers due to the time of year in submitting the quote(January) whereas all other contractors did.
Resolved to appoint Penkridge Arborists for £11,005 plus vat and an additional £20% (£2201) for contingency based on the work as specified in the quote, subject to a signed Small Works Contract.
Additional work to be considered and completed once the work has been done: tree planting, wild flower planting and the possible installation of a flag pole and installation of the notice board. These will be an agenda item when relevant.
Turnock LTD have sourced contractors to quote to install an electrical supply to the Christmas tree. Clerk is awaiting quote. Resolved to budget £1500 and devolve powers to the Clerk to appoint a contractor and complete the work ahead of the renovation work
Cllr Sue Whittingham returned to the meeting
- Equal opportunity Policy
Resolved to accept the policy which has been updated during the Clerks CILCA training
- Primrose Play Area Sign
Over the Christmas period the new play area sign (funded by Cllr M Sutton SCC) warning drivers to be
considerate of children playing has been removed. Clerk has been unable to locate it.
Resolved Clerk to purchase a replacement, expected cost £150.00
- Items for future
Community Speed Watch
Police forum update
Update freight hub
- Date of next meeting
The next meeting will be Thursday 28 February 2019 at 7.30pm, Lapley and Wheaton Aston Village Hall.
6.30pm start for Pc and PCSO surgery
Meeting closed 8.30 pm