Full Parish Council Meeting – September 2019
Cllr T Noblett, Wheaton Aston (Chairman)
Cllr Sue Whittingham, Wheaton Aston
Cllr A Anderson, Stretton
Cllr V Renfrew, Lapley
Cllr B Cross, Wheaton Aston
Also in Attendance:
Mrs A Watson, Parish Clerk
Cllr B Cox, Staffordshire District Council
Cllr M Sutton, Staffordshire Country Council
Cllr R Nelson, Wheaton Aston
Cllr W Millington, Wheaton Aston (Vice Chairman)
Cllr M Griffiths, Lapley
Cllr M Smith, Wheaton Aston
Cllr S Whittingham, Wheaton Aston
No queries brought forward
7.30pm. Chairman imposed standing orders
Resolved to move agenda item 57 and invited PCSO Lloyd to report
- To consider apologies
Apologies and reasons of absence were accepted from Cllr W Millington, Cllr R Nelson, Cllr S
Whittingham, Cllr M Smith, Cllr M Griffiths, Cllr B Cox and Cllr M Sutton
54.Declaration of Interest/Dispensation
55.Signing of the minutes
The minutes of the Meeting of the Parish Council held on 4th July 2019, the Extra Ordinary meeting of the Parish council held on 15th August 2019 were signed as a true and correct copy. The minutes of the Defibrillator Committee held on 20th August 2019 were noted for information.
29.6.19 Wooden bench removed from Marston Field due to vandalism
MPAN application completed for unmetered supply for CCTV
Resubmitted block and location plan for the CCTV application
5.7.19 Smashed glass at the football pitch at Primrose Play Area
15.7.19 Fly tipping at Marston Field and gate broken again
16.07.19 Vandalised, Wooden benches and gate on Marston Field, and broken logs on Broadholes leisure garden reported to 101 – Crime Ref: FZ/54682/2019
23.07.19 – Road sign at the junction of High Street and Sowdley Green damaged. Removed by the Village Order to await collection by Street Scene team.
30.07.19 – Complaint received via SSDC from a resident regarding a mole trap on Marston Field reported to the Pest Control Contractors who have visited the site. They believe the mower has gone over the trap and pulled it up. Tape is normally out around the area so it doesn’t get disturbed. The trap he set is no longer around.
https://apps.roadworks.org/downloads/tm/rg_road-closure-ttro-second-notice-113921312-3173124.pdf road closure details effective from 27.8.19
4.8.19 insurance review complete
Ref 4168339 re A5 closure and road resurfacing
Planning application for CCTV has been approved
Planning application or the installation of a defibrillator
in the Phone kiosk at Lapley Green gas been submitted
27.08.19 – Fire on Marston Field Reported to South Staffs Police ref fz/66572/2019
27.08.19 – Dangerous drain cover outside 22 Long Street, Wheaton Aston reported to SCC Highways (ref: . 4169531)
-repair of gate at Marston Field
– Grass reinforcement for the Zip wire re-fixed.
SCC Statement of Community Involvement Consultation (closing date 24.7.19)
SCC ‘Air Aware’ http://airaware.doingourbit.info
15.8.19 5pm Xmas working group meeting
15.8.19 6.30pm Full PC meeting
20.8.19 Defibrillator Committee meeting
5.9.19 Lets work together- Dementia, Community Support
11.10.19 Parish Summit
Awaiting – Health and Safety ran by SSC
Items emailed to councillors
1.7.19 M Bissell – damaged bench
15.7.19 SPCA bulletin 9.7.19
15.7.19 SSC Parish Summit
18.7.19 Chief Inspector M Ward response to concerns on call waiting to 101
4.8.19 Road closure details
4.8.19 South Staffs work Club grant request
4.8.19 SSC event safety
4.8.19 planning app 19/00268/AMEND
5.8.19 SPCA nesbulletin 1.8.19
5.8.19 SPCA bulletin 25.7.19
5.8.19 Planning app 19/00140/FUL
5.8.19 S Dores TPO details
5.8.19 Cllr Chapman grant request form
8.8.19 SPCA Newsbulletin
11.8.19 H Marshall Police Accountability Forums
14.8.19 Planning application 19/00600/FUL
15.8.19 SPCA newsbulletin
15.8.19 Cllr M Sutton A5 update
15.8.19 SSC Lets work together date
15.8.19 planning app 19/00601/LBC
28.8.19 SPCA newsbulletin 22.8.19
28.8.19 Planning Inspectorate re Birkenshaw Lane
Use of devolved powers
Replacement swing seats ordered from Primrose Play areas, cost £205.14 Wickstead
Play area inspections booked for September
HCI data domain (wheatonastonparishcouncil.gov.uk) renewed until September 2021 £72.00
£118 resubmitted planning application for the CCTV with amendments to the cabinet location
appointed Eon as the provider for the MPAN
purchased sleigh bells £10.50
purchased 2 x gazebos £246.98
purchased gazebo weights £59.97
Vired £35.00 from Village repairs to Orderly salary to account for Job 157
18/00392/REM – Granted Subject to Conditions
18/00167/FUL – Granted Subject to Conditions
18/00647/FUL – Granted Subject to Conditions
18/00945/FUL – Granted Subject to Conditions
19/00076/VAR – Granted Subject to Conditions
PCM advised that the budget set for the base installation and connection for the CCTV has come in over budget at £3150 plus the grounds work required by Eon (£811.72). Resolved to increase budget to allow for Potters Electrical and Eon to be appointed to undertake the work
PCM advised that Ricoh have offered a data clearance service on the out going printer:
SECURE30 Ricoh Data Cleansing – Full Machine Sanitisation-£349
HDDREM – On-Site Hard Drive Removal .- £449
Resolved to challenge Ricoh as under GDPR the expectation would be that the data was removed and therefore this service is not required.
PCM/Assistant Clerk to send a data sharing agreement to Ricoh to coincide with the contract
Resolved: Clerks report accepted
PARISH COUNCIL MEETING CRIME REPORT.
Public bodies can only disclose information if they have the power to do so. Section 115 of the Crime and Disorder Act provides a power to exchange information where disclosure is necessary to support the local Crime Reduction Strategy and Partnership in achieving the aims of the Crime and Disorder Reduction Strategy and objectives outlined within it.
The degree of disclosure that takes place must be proportionate and relevant to the level of social ill or criminality it is intended to counter or prevent.
The information is only to be processed in relation to crime and disorder purposes. Information will be handled in accordance with the Data Protection Act 1998, the Human Rights Act 1998 and any other relevant legislation governing disclosures and will ultimately be disposed of in a secure manner.
This Police Report covers the dates from 05/07/2019 – 05/09/2019.
Over this period of time there have been no crime trends to report. We’ve had one reported incident of a burglary dwelling, unknown offender force the rear patio doors in the hours of darkness taking, laptop, TV and cash.
We’ve also had two reported incidents of criminal damage caused, these incidents have been Marston Road plying fields and Broadholes playing gardens.
Over this period of time there has been the following Anti-Social Behaviour incidents…
Marston Road playing fields, youths at the location riding mini motos.
Primrose playing fields, youths kicking footballs against windows and playing loud music.
Long Street, adult male being verbally abusive and aggressive.
Local patrols will continue to monitor these locations to identify any persons causing issues or problems.
Pcso Lloyd & Price have Police Surgeries in place over the next month.
The following surgeries are…
02/10/2019: St Marys Church – 10:30hrs – 11:30hrs.
24/10/2019: Wheaton Aston Village Hall – 18:30hrs – 19:30hrs.
Cllr Sutton forwarded the below for information
- A county librarian, foster family, university principal and football chairman were amongst the Staffordshire residents recognised in the Queen’s Birthday Honours.
- The highly anticipated IRONMAN 70.3 Staffordshire saw crowds flock to watch the spectacle. Over 2,400 people took part in the race which started at Chasewater Country Park and ended in Stafford town centre.
- News of the next phase in a major £15m road scheme and the improvement work at the McArthurGlen Designer Outlet in Cannock will create easy road access to the site which is set to be completed in 2020
- As the number of nursing homes reduces, together with rising placement costs, cabinet have agreed to open a new facility in Burton with a £1.2m investment. Two further homes could then be built in other areas, this would increase capacity and offer good quality placements.
Cllr Sutton met with Cllr Anderson and residents re the resurfacing along the A5. Residents should have received a letter regarding the work, the letter was not received, The drains were no repaired before the surface went down, lanes were blocked and unable to take the traffic, workmen were rude to residents, no forewarning signs displaying the work. Cllr Sutton has advised that he will further the complaint regarding the management. Investigation into drain ownership, which is leaking, is ongoing.
- Financial matters
- To approve July and August 2019 expenditure
- To note payments/decisions made under delegated powers
- Planning application 19/00600/FUL and 19/00601/LBC- Points of concern- do the building materials confirm and are sympathetic to existing materials? Are the right of way is to remain accessible? Concerns that there will be additional traffic and the impact this will have on residents using the Church. Concerns that there are bats and/or owls residing within the building.
- No applications received after meeting papers issued
- No enforcement cases to note
- No responses sent under delegated powers
Concerns raised about the footpaths in the village with overhanging hedgerows. Cllr Anderson to report direct to SSC
A request from a parishioner has been received regarding the provision of allotments within the parish.
Councillors are to consider this and bring to a further meeting, PCM to set up a poll on social media poll to gauge interest
- Grant request
Resolved: to respond that the PC is unable to offer financial support
- Financial Regulations
Resolved: the updated Financial Regulations from NALC were accepted
- Working Group reports
- Christmas Lights- meeting held 15th August 2019, points confirmed were:
TEN and Road closure application is in hand
Relevant licenses have been applied for
Structural tests have been received on the columns
The offer from the dance school has been declined
The Place at Telford theatre have confirmed attendance
The generator and additional festoons have been ordered. A request for a quote for trestle tables has been made
Gazebo and weights have been purchased
SSC will be removing the plate ahead of the tree installation on 15th Nov, Afeb will be installing the tree
Stall holders have been in contact
Fire brigade and police have been invited to attend
Salvation Army and St Johns have confirmed attendance
Fair has confirmed attendance
Trailer has been arranged
Sound Junkies have quoted
Order of events has been confirmed
A budget for new lights for the tree at Lapley has been the at £200 with an annual running cost of £45
Meeting is Thursday 21st November at 6.30pm
- HR- no meeting
- Maintenance- Resolved:
To buy on to the weed spraying service from SCC at £350 twice a year to be added to the precept , a third spray will still be completed by SCC.
To precept for a bench replacement at Lapley Green and Marston Field, PCM to obtain costs including a ‘leaf’ design
Memorial benches- to consider at the next meeting, Clerk to write a policy including limiting the number of benches at each area. Marston Field:8 – Lapley Green:2 – Badgers End: 1-Sunnybank/Stretton:2- Primrose Play Area: 2
Resolved to adopt the following policies/risk assessments:
- Litter picker risk assessment (to be reviewed annually)
- Christmas Switch on event risk assessment (to be reviewed annually)
- Employee handbook
- Complaints Procedure
- Filming and Media Policy
- Risk Assessment and Management
- Vexatious complaints Policy
- Mobile Phone Policy
- Pension Policy
- Pension Policy Statement
- Data Protection Impact Assessment- CCTV
Resolved the DPIA is sufficient and to accept the DPIA for the CCTV project at Marston Field
- Speed issues on Ivetsey Road
Concerns have been raised about the speed of vehicles along Ivetsey Road. A parishioner recently had a traffic survey conducted which has been shared with the PC which indicates the high vehicular usage of the road.
Resolved to raise the concern with Cllr Sutton, enquire if there is a process to follow to reduce the speed limit and share the road traffic survey. PC to consider purchasing a SID – PCM to investigate and add to future agenda
- To receive reports from Parish Council Representatives:
Resolved: reports were accepted as follows:
- Lapley & Wheaton Aston Village Hall Management Committee- bookings are down,
committee are looking into refurbishing the stage and lighting
- Lapley & Wheaton Aston Recreation Ground Committee – beer festival 28th Sept,
bonfire 2nd Nov, bookings are down , shortage of trustees
- Lapley & Wheaton Aston Old People’s Welfare Committee- meeting every Monday,
today the annual ‘tea’ was held and was successful. Cater for between 15-20 people
at each event
- Wheaton Aston Community First Responders – meeting on 19th Sept to discuss
support for the PC to purchase defibs
- Parish Charities Trustee- no meeting
- Staffordshire Police Locality Accountability Forum- event due to be held on 18th
September (list of accounts received to date enclosed)
- Items for future
Each councillor may use this opportunity to report on matters of information not included elsewhere on the agenda and to raise items for future agendas. Councillors are respectfully reminded that this is not an opportunity for debate or decision making.
Lapley Green- Trees and hedge decision
Snub the Hub update
BMX track presentation
The above items are brought forward to the October meeting due to a full agenda in September
- Date of next meeting: 24th October 2019 at 7.30pm at Lapley and Wheaton Aston Village Hall
Meeting closed 9.40pm